Thereafter, to number the items in the table horizontally, select the table and from the Home tab, click the Numbering icon in the Paragraph group. In this example, I found four columns to be the maximum number of columns I can use without any resulting word wrapping in the table. In the resulting dialog box, under the Table size section, be sure to select the appropriate number of columns that best fits the data. To use this approach, highlight the list of items and convert them to a table from the Insert tab by selecting Table, Convert Text to Table. However, if you consider that the reader who sent me this question said she numbers hundreds of items manually each week, then it's easier to see that the steps outlined above would indeed save time.Īs an alternate approach, Word's bullet functionality does support horizontal numbering of items in a table, which may be a sufficient solution for the questioner's needs. From the Home tab, select Replace, and in the resulting dialog box enter a paragraph character in the Find what box, enter a comma and space character into the Replace with box, and then click the Replace All button to convert the vertical list to the numbered paragraph as pictured in step 5 below.Īfter reading this solution, it may seem to some readers that this solution is more trouble than it's worth, perhaps because I used only 15 items in this example. Finally, highlight the list and replace all the paragraph marks with a comma and space. The results of this step are pictured in step 4. From the Home tab, select Replace, and in the resulting dialog box enter a tab character in the Find what box, enter a space character into the Replace with box, and then click the Replace All button. Next, highlight the list and replace each unwanted tab character with a space character. Use the Ctrl+Shift+V key combination to paste the character format highlight the text in your document, and press Ctrl+Shift+V to paste in the font formatting. Although these results may appear to be almost the same as the step 2 results, this "pasting as text" process transforms the numbers from formatted bullet numbers into actual text numbers, each followed by a tab character. If you tire of the mouse, you can use the Ctrl+Shift+C key combination to copy the character format from one location to another. For copying the outline content with heading styles, please go ahead to next method.Next, copy the numbered list and paste it back into the Word document from the Home tab by selecting Paste, Keep Text Only, the results of which are pictured in step 3. Note: This method will copy the outline content as plain text in the new Word document. Create a new Word document, and press Ctrl + V keys to paste the Outline content. Open the View tab to choose a view, open the Navigation pane, edit the Header & Footer, and to Zoom the document view. Alt+Period, R or Alt+Windows logo key, R. Open the Review tab to check spelling, add comments, or track and review changes to your document. Then click in the target paragraph and press Ctrl+Shift+V (PasteFormat). Alt+Period, S or Alt+Windows logo key, S. Place cursor at the Navigation Pane, press Ctrl + A keys to select all outline content, and then press Ctrl + C keys to copy them.Ħ. Volunteer Moderator Replied on ApTo copy/paste paragraph formatting from one paragraph to another, click in the source paragraph and press Ctrl+Shift+C (CopyFormat). Now the Outline is displaying on the Navigation Pane. Note: If your document is opening in PowerPoint 2010, please click View > Normal firstly, and then click the Outline tab at the top of Navigation Pane.ĥ. Now Microsoft PowerPoint is opening with the specified Word document pasted. Now the Send to Microsoft PowerPoint button is added to the Quick Access Toolbar. In the opening Word Options dialog box, please (1) select Commands Not in the Ribbon from the Choose commands from drop down list (2) find out and select the Send to Microsoft PowerPoint item from the left command box (3) click the Add button, and finally click the OK button. Open the Word document you will copy outline from, and click the Customize Quick Access Toolbar button > More Commands from the Ribbon. Under Cut, copy, and paste, select the down arrow for the setting to change. If you want to copy the whole outline (all levels of headings) from a Word document, you can apply the Send to Microsoft PowerPoint feature to achieve it.ġ. Set default paste options Go to File > Options > Advanced. In general, when you copy a slice of text with tracing changes from one Word document to another, the track changes are removed in the target document as below.